Receptionist / Project Administrator

About the role

We are seeking a friendly and organised Receptionist/Project Administrator to join our Pinetown branch. The role combines front‑desk duties with project‑support tasks, ensuring smooth daily operations and effective coordination of project activities.

Key responsibilities

• Greet visitors, clients and suppliers, manage incoming and outgoing calls, and maintain a tidy reception area.
• Schedule and confirm appointments, manage calendars for internal teams and external contacts.
• Support project teams by organising documentation, tracking deliverables and maintaining timelines.
• Research suppliers, obtain quotes, process purchase orders and log purchases in the company system.
• Receive, log and reconcile invoices against purchase orders, apply payments and assist with overdue follow‑up.
• Prepare and send client invoices, manage general correspondence and assist with HR onboarding tasks.
• Maintain accurate records of accounts payable and provide reports as required.

Required profile

• Grade 12 qualification; further administrative training is a plus.
• 2‑3 years experience in reception or project administration.
• Excellent written and verbal communication with a professional telephone manner.
• Strong organisational, multi‑tasking and confidentiality skills.
• Proactive, self‑motivated and able to work independently with minimal supervision.

Required skills

• Proficiency in Microsoft Word, Excel and Outlook.
• Working knowledge of CAD software.
• Ability to accurately enter data and manage financial documentation.