Personal Assistant - Life Admin & Digital Organisation

About the role

A remote, part-time Personal Assistant is sought to provide personal, lifestyle and digital administrative support to a busy professional. The role is not a traditional corporate administration position: it focuses on helping an individual take control of a substantial backlog of personal administration, projects, digital information and ongoing responsibilities spanning several countries. The initial phase is hands-on, around 20 hours per week, with hours likely to fall once systems are in place.

Key responsibilities

• Review, organise and prioritise outstanding personal administration and projects, and build a structured action plan for a large backlog
• Break complex projects into manageable steps and drive them to completion
• Manage personal email, inbox, correspondence, calendars, appointments, reminders and deadlines
• Organise digital files, documents, cloud storage and personal information, including passwords and accounts
• Set up and maintain task-management and productivity systems
• Make calls and handle written outreach, liaising with banks, utilities, insurers, service providers and government institutions
• Assist with administrative matters across the US, UK and France, and research solutions and service providers
• Follow up proactively and use productivity and AI tools to improve efficiency

Required profile

• Minimum 4-5 years of experience as a Personal Assistant, Executive Assistant, Lifestyle Assistant, Professional Organiser or similar
• Demonstrated experience managing personal/life administration, not just corporate administration
• Strong organisational and project-management abilities, excellent written and spoken English
• Independent, proactive and discreet, comfortable with significant US Eastern Time overlap
• Advantageous: French, UK or France personal administration experience, family office or lifestyle-management background

Required skills

• Email and inbox management, cloud storage, calendars and task-management systems
• Google Workspace, Gmail, Notion, Todoist, password managers and AI-based productivity tools