Half-Day Executive Assistant

About the role

This half-day Executive Assistant position sits within an established, highly structured investment management environment and reports directly to the Head of Partner Group. It supports operational excellence by running administrative, logistical and coordination workflows across the distribution and partner relations divisions, working closely with the investment specialist team to resolve bottlenecks before they affect delivery. The role is based at the Cape Town office.

Key responsibilities

• Provide daily support to the distribution and partner relations teams, taking ownership of operational and ad-hoc administrative tasks.
• Optimise team calendars, schedule internal and external meetings, coordinate logistics with clients and resolve scheduling conflicts.
• Prepare meeting agendas, log minutes, document follow-up actions and handle professional follow-up communications with prospects.
• Coordinate travel for the distribution team, including flights, accommodation and car hire, with detailed, calendar-integrated itineraries.
• Plan and run client functions, webinars and team breakaways, including venue sourcing, catering and supplier liaison; occasional after-hours availability may be needed.
• Manage webinar invitations, RSVPs and follow-ups, and oversee the issuance of CPD certificates.
• Support the regional marketing manager with content proofing, presentation preparation, pitch packs and data and visuals for performance reporting.

Required profile

• Exceptional written and verbal communication in English.
• High attention to detail, able to anticipate team needs and act independently.
• Strong interpersonal skills, collaborative and able to multitask under deadline pressure.
• Reliable personal transport for occasional travel and event coordination.
• Desirable: Afrikaans, previous administrative or team support experience in financial services or a professional corporate setting, and a relevant tertiary qualification.

Required skills

• Microsoft Excel, Microsoft Word and Microsoft PowerPoint
• Adobe Express, HubSpot and Asana

What we offer

• The chance to work within an award-winning, precision-engineered global investment environment.