Team Admin Assistant

About the role

SAOTA is looking for a proactive and highly organised Team Admin Assistant to provide high‑level administrative coordination for its Team Leaders. In this dynamic studio environment you will ensure operational efficiency, smooth scheduling and day‑to‑day support for creative teams.

Key responsibilities

• Manage diaries, schedule meetings, conferences and travel arrangements for Team Leaders.
• Prepare meeting documentation, follow up on action items and take accurate minutes.
• Maintain email inboxes, databases and generic responses; support timesheet and overtime tracking.
• Coordinate office logistics, order stationery and arrange client visit preparations.
• Book 3D renders, track project deadlines and assist with programme management.
• Ensure compliance with SAOTA standards, maintain SACAP records and support CPD tracking.
• Provide occasional personal assistance to Team Leaders as required.

Required profile

• Minimum 3 + years experience in an administrative or team‑support role.
• Advanced proficiency in Microsoft Office, especially Outlook, Word and Excel.
• Excellent written and verbal communication skills.
• Fast, accurate typing and minute‑taking abilities.
• Strong attention to detail, organisation and the ability to multitask under pressure while maintaining confidentiality.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel

What we offer

• A workplace culture of excellence, collaboration and professional growth within a globally recognised architecture studio.
• Opportunity to play an essential role supporting creative leaders and ensuring smooth studio operations.