Operations and Financial Administrator

About the role

An established non-profit organisation in Tokai, Cape Town needs an Operations and Financial Administrator to direct its operational flow and financial administration. The role supports governance, compliance and organisational efficacy alongside executive leadership, balancing trust administration, policy management and day-to-day financial operations. It is offered on a 12-month fixed-term contract, with potential to move into a permanent position as strategic processes develop.

Key responsibilities

• Manage organisational administration, governance, policies and statutory compliance
• Coordinate Trust and operational meetings, including preparing and circulating documents and accurate minutes
• Maintain legal compliance, statutory reporting, POPIA requirements and insurance administration
• Oversee vehicle licensing, servicing and official records
• Assist with financial administration, including invoice tracking, banking support and workflow processing
• Review and update compliance documentation and banking letters quarterly
• Manage asset registers, uniform stock, insurance claims and operational resources
• Keep policies, procedures and records accessible, current and regularly reviewed

Required profile

• Tertiary qualification in Accounting, Finance, Business Administration or a related field
• Minimum of 3-5 years of experience in organisational administration
• High attention to detail and a methodical approach to tasks
• Willingness to engage with AI tools to streamline work

Required skills

• Numerical aptitude and strong Microsoft Excel proficiency
• Desirable: familiarity with accounting and workflow tools such as ApprovalMax
• Desirable: knowledge of applying AI solutions to financial systems

What we offer

• Flexi-time at 20 hours per week
• Hybrid working arrangement