Half-Day Finance & Executive Assistant

About the role

A private Family Trust in the Southern Suburbs of Cape Town is looking for an autonomous, highly confidential half-day assistant to bridge household logistics with commercial, trust, financial and payroll administration. The role is hybrid, working Monday to Friday from 08:30 to 12:30, and covers financial administration, payroll processing, supplier coordination, travel logistics and general support.

Key responsibilities

• Serve as a liaison for private entities, handling routine documentation and filing for companies and Family Trusts.
• Collect, organise and submit financial records, bank statements, invoices, supplier documents, payroll records and expense receipts to accountants, tax practitioners and payroll providers.
• Assist with banking, transaction confirmations, basic reconciliations, FICA documentation and record keeping.
• Maintain basic bookkeeping records, reconcile daily transactions and help track invoices and expenses.
• Support payroll administration using SimplePay and keep financial records in cloud-based accounting systems.
• Coordinate household services, contractors, property maintenance and deliveries; manage vehicle servicing and license renewals.
• Manage calendars and book domestic and international travel, including flights, accommodation and transport.
• Keep digital documents secure and handle ad-hoc projects and errands locally.

Required profile

• 4 to 7 years' experience in executive assistance, boutique office management or legal/financial administration.
• Practical understanding of Pty Ltds, trusts and commercial bank accounts.
• Proven ability to handle sensitive matters with strict confidentiality (NDA required).
• Polished written and verbal communication, practical bookkeeping experience and ability to work autonomously.
• Valid South African driver's licence and own reliable vehicle.

Required skills

• Xero
• SimplePay

What we offer

• Hybrid working
• Fixed hours, Monday to Friday, 08:30 - 12:30