Executive Business Assistant

About the role

The Executive Business Assistant provides administrative support and general assistance to the Executive in MTN's Information Security function, ensuring the effective management and coordination of the Executive's workflow within and from the office. The role contributes to the smooth operation of the department.

Key responsibilities

• Manage the Executive's diary, plan the itinerary, schedule and meetings proactively
• Liaise with Finance Expenditure to ensure payments to third-party suppliers for the Executive's office expenses
• Handle internal and external correspondence and collate monthly activity reports from the department's units
• Process requisitions for the Executive office and coordinate social events, including cost estimates, budgets and activities
• Arrange local, international and personal travel for the Executive and the team, and handle security conference arrangements
• Manage the Information Security Forum agenda, minutes, matters arising, content submissions and scheduling
• Track the budget and payments from purchase order to final payment and reflect them in the general ledger
• Develop and maintain an electronic and manual document filing and tracking system, and cross-check documents for quality control and compliance with MTN policies

Required profile

• A first degree, preferably in Secretarial Administration or a related field
• At least three years' experience in an administrative capacity in a reputable company
• Experience supporting top management in a company with local and international operations
• Customer and service orientation, good interpersonal relationships with management, and the ability to work with little supervision

Required skills

• Strong hands-on knowledge of Microsoft Office
• Knowledge of MTN general administration policies, including approval ceilings and jurisdiction
• Excellent written and verbal communication, administrative and organizational skills, and discretion