Executive Assistant (Remote, Part-Time)

About the role

A property investment firm is looking for an organized, proactive Executive Assistant to support its Directors across operational and administrative areas. This is a fully remote, independent contractor role starting at 2-5 hours per week, with scope to increase as the business grows. You will work directly with the Directors, own daily workflows, manage calendars and track conveyancing and banking documentation for property deals.

Key responsibilities

• Coordinate Director schedules, resolve conflicts and protect focus time; issue reminders for investor calls, conveyancing deadlines and networking events.
• Manage asynchronous updates, turning late-night voice notes and messages into daily task priorities.
• Organize and track property documents such as Memorandums of Sale, valuation reports, signed loan agreements and Deeds of Trust, and keep records of outstanding solicitor and lender queries.
• Keep property spreadsheets, entity structures and deal tracking sheets accurate.
• Help select and manage task-tracking tools (e.g. Trello, Asana, Google Workspace), standardize document naming and folder structures, and write Standard Operating Procedures.
• Maintain investor tracking spreadsheets and help prepare presentation material for investor networks, then collect project updates and deal milestones for social media.

Required profile

• Proven experience as an Executive Assistant, Personal Assistant or in an operational support role, ideally in property development, real estate or investment.
• Strong numerical aptitude and attention to detail with spreadsheets and legal documents.
• Comfortable working remotely with minimal supervision and flexible or asynchronous hours; fully set up home office.
• Excellent written and verbal communication, high initiative and calm under pressure.

Required skills

• Google Workspace (Drive, Sheets, Docs)
• Project management software such as Trello or Asana

What we offer

• Flexible, part-time remote contract starting at 2-5 hours per week, with opportunity to scale hours.
• Work aligned with UK time zones.