Company Secretary

About the role

The City of Tshwane is looking for a Company Secretary who will provide corporate governance, legislative compliance and secretariat support to the Board and its Board Committees. The post is based in Lyttelton.

Key responsibilities

• Manage the Board and its Committees, prepare agendas, notices of meetings and supporting documents, and coordinate reports to the Board, Committees and EXCO.
• Ensure Board actions are carried out by responsible executives and report back; form accurate minutes and resolutions and communicate resolutions with action sheets.
• Develop the Board Annual Work Plan and maintain an effective information reporting process among Committees.
• Develop and update corporate governance policies and a governance policy framework (e.g. delegation of authority, whistleblowing, fraud prevention, code of conduct, board charter, committee terms of reference, legislative compliance matrix).
• Oversee company-wide legislative compliance (Companies Act, MFMA, Municipal Systems Act, King III) and report compliance to the Board and shareholders.
• Maintain statutory registers, manage meeting documentation under the Companies Act and MFMA, and lodge company forms with the Registrar of Companies.
• Run annual performance appraisals and skills training for the Board, Committees and Directors, including training on fiduciary duties and corporate governance.
• Manage the Board and Committee budgets and resources, and manage personnel in the unit.
• Identify corporate governance risks and implement risk management strategies.

Required profile

• Minimum: relevant LLB (NQF level 8); a Master's degree in law (NQF level 9) is advantageous.
• At least 10 years' experience at company secretary level, including corporate governance, secretariat and board administration, preferably in a municipal or public sector environment.
• Good knowledge of corporate governance, municipal legislation, the Companies Act and King IV, and of the local government sector.
• Added advantage: affiliation to a relevant industry body such as the Chartered Institute of Secretaries.

Required skills

• Strategic thinking, leadership, ethical professionalism and relationship management.
• Influencing and negotiation, decisiveness and business acumen.