Executive Assistant to Executive Head – Commercial & Personal

About the role

This position provides high‑level, confidential support to the Executive Head of Commercial and Personal at Hollard Insure. The role combines full secretarial and administrative duties with the coordination of key meetings and events.

Key responsibilities

• Act as first point of contact for correspondence and phone calls.
• Proactively manage and coordinate the Executive Head’s diary, prioritising internal and external meetings and preparing briefing papers.
• Plan and organise travel, accommodation and related logistics.
• Maintain effective filing, data storage and email retrieval systems.
• Provide personal assistant support, including drafting routine letters, taking minutes and handling messages.
• Support Board of Directors and Senior Management Team meetings by arranging venues, drafting agendas, collating papers, taking minutes and following up on actions.
• Plan and manage organisational events such as AGM, staff conferences, strategy days and briefings.
• Undertake any other duties required to enable the Executive Head to fulfil their role, always with discretion and confidentiality.

Required profile

• Ability to provide high‑level confidential support and maintain discretion.
• Strong organisational and planning skills to ensure effective administrative systems.
• Experience handling correspondence, phone calls and routine drafting tasks.
• Capability to coordinate diaries, meetings and travel arrangements efficiently.
• Willingness to support Board and senior management meetings, including agenda preparation and minute taking.
• Readiness to plan and manage key organisational events.

Required skills