Receptionist / Admin Clerk

About the role

O'Brien Recruitment is advertising a full-time Receptionist / Admin Clerk position in the Western Cape. The successful candidate manages the front desk and carries out a wide range of administrative duties supporting HR, procurement and senior management. Only shortlisted candidates will be contacted.

Key responsibilities

• Front desk and visitor management: welcome and assist visitors and contractors, manage sign-in procedures, coordinate site access, deliveries and couriers, and keep reception and office areas neat and professional.
• Communication and telephone management: answer and direct calls, take and relay messages, maintain contact directories and telephone records.
• Meeting and hospitality coordination: arrange and prepare meetings for the HR Manager, manage the meeting schedule, book rooms for interviews and training, and arrange refreshments.
• Procurement and inventory administration: source and order office supplies, PPE, cleaning products and consumables, monitor stock and supplier performance, verify invoices and maintain procurement records.
• HR and administrative support: support HR processes, welcome candidates and new starters, collect and hand over documents, provide administrative support to the Managing Director and handle confidential information with discretion.

Required profile

• Matric / Grade 12.
• At least 5 years of relevant reception and/or administration experience.
• Fluency in English and Afrikaans, written and spoken.
• Valid driver's licence.
• Strong organisational, communication and presentation skills, excellent attention to detail and high level of confidentiality.

Required skills

• Strong MS Office skills, including Microsoft Outlook, Word and Excel.
• Reception, visitor management, diary and meeting coordination, procurement and inventory administration, supplier liaison and invoice verification.