Human Capital Administrator

About the role

ACTOM is looking for a Human Capital Administrator within its Human Capital department. The role provides administrative and operational support to the Human Capital function, keeping employee records accurate, processing employee changes, supporting recruitment and onboarding, and producing reliable HC reports. There are no direct reports.

Key responsibilities

• Maintain accurate employee records and personnel files, and process employee movements, documentation and correspondence
• Capture and update information in HC systems, keeping employee data confidential and secure
• Support recruitment and onboarding: coordinate interviews, candidate documentation and onboarding requirements, and maintain recruitment and onboarding trackers
• Process approved employee changes and payroll-related inputs, assist with leave and routine HC queries, and track and escalate incorrect information
• Maintain training records and training matrices, coordinate training bookings and attendance, and help monitor mandatory statutory training
• Prepare standard HC reports and schedules, and provide information and reports to the Human Capital Officers
• Escalate exceptions and complex HC matters to the Human Capital Officer

Required profile

• National Senior Certificate (Grade 12)
• HC Diploma qualification
• 1-3 years' experience in HC administration
• Good organisational, administrative and communication skills

Required skills

• Working knowledge of HC systems
• Microsoft Office