Executive Personal Assistant

About the role

TSIBA is recruiting an Executive PA on a permanent basis. The role covers project administration, general administration and office management, with a focus on supporting the academic administration team and the line manager.

Key responsibilities

• Project administration (40%): research for project preparation, create and maintain project documentation and records for budgeting, coordinate and collate report data from stakeholders
• General administration (40%): set up and maintain the filing and office system, answer calls, prepare correspondence and documents for meetings, take minutes, compile board packs and documents for submission to higher authorities, draft communications on behalf of the line manager, source stationery and equipment, type documents, prepare presentations and assist the academic administration team in planning academic events
• Office management (20%): plan and organise meetings including logistics and catering, organise travel and itineraries, manage communication with internal and external stakeholders, diary management

Required profile

• Secretarial diploma, with a minimum NQF6 office management or PA qualification
• At least two years' experience as an executive secretary/PA
• Knowledgeable about the higher education context
• High energy level, able to work under stress and meet tight deadlines; can prioritise and multitask
• Attention to detail, discretion, professionalism and confidentiality
• Willingness to travel as required

Required skills

• Excellent spreadsheeting, calendar administration, word processing and presentation skills
• Excellent written and oral communication skills, with a track record of written submissions
• Excellent time management skills