Emergency Preparedness EHS Administrator

About the role

JLL's EMEA E-Prep EHS Admin coordinates, administers and continuously improves Emergency Preparedness (E-Prep) programmes across the EMEA region. The role is the main contact for E-Prep documentation, drill scheduling and tracking, site compliance monitoring, and the accuracy of dashboards and reporting across facility management and EHS tools. It is an on-site position in Cape Town.

Key responsibilities

• Coordinate and schedule emergency drills (fire, evacuation, shelter-in-place, table-top exercises) across EMEA sites
• Maintain Emergency Response Manuals, Emergency Action Plans, floor plans and emergency contact lists
• Monitor site compliance with E-Prep requirements and escalate gaps to regional EHS managers
• Keep E-Prep dashboards and reporting tools accurate, and track corrective actions from drills, audits and inspections to closure
• Manage Fire Marshal/Warden and First Aider programmes, including training records, appointments and volunteer rosters
• Support audits, inspections and risk assessments, and ensure emergency equipment inspections are current and documented
• Prepare E-Prep status reports and KPI summaries, and support the review and closure of E-Prep work orders
• Provide ad-hoc administrative support, data entry, document formatting, record keeping and file maintenance, and support other EHS programmes during peak periods

Required profile

• Bachelor's degree or equivalent in Health & Safety, Facilities Management, Emergency Management or a related field (post-secondary occupational health and safety or higher education with a specialization)
• 1-3 years of experience in EHS administration, emergency preparedness or facilities coordination
• Knowledge of EMEA emergency preparedness regulations and standards
• English written and verbal communication; ability to work independently and adapt to changing priorities
• Preferred: NEBOSH General Certificate, IOSH Managing Safely, experience with multinational operations, fire marshal/warden programmes, data visualisation tools, and additional European languages

Required skills

• Microsoft Office (Excel, PowerPoint, Word)
• Facilities management or EHS reporting tools
• Organisational and administrative skills with data streams