Architectural Materials & Resources Coordinator

About the role

dhk Architects, one of the largest architectural studios in Africa, is looking for a highly organised and proactive Architectural Materials & Resources Coordinator to support its Knowledge Management function. The role helps share information efficiently across the practice, maintains knowledge resources and a physical sample library, and works under the direction of the Head of Knowledge Management.

Key responsibilities

• Maintain and organise digital knowledge resources, libraries and repositories, and upload, classify and update project information and reference materials using established naming conventions, metadata and filing structures.
• Manage the Sample Library: catalogue, label and organise product samples and technical literature, link physical samples to digital product information, and coordinate sample requests, returns and periodic reviews.
• Act as a key contact for suppliers and product representatives, coordinate supplier visits and deliveries, and share new products and resources with project teams.
• Research product and material information on staff requests, assist staff in accessing resources and escalate technical queries to the Head of Knowledge Management.
• Maintain records, trackers and registers, coordinate meetings and supplier engagements, and provide administrative support to the Head of Knowledge Management.

Required profile

• 3 years' experience in a coordination, administration, information management, architecture, interior design or related support role.
• Relevant qualification in Architecture, Interior Design, Built Environment, Information Management, Library Science, Business Administration or a related field is advantageous.
• Experience with product suppliers, materials libraries or professional services environments is beneficial.
• Strong organisation, attention to detail, communication skills and ability to manage multiple priorities.

Required skills

• Strong digital literacy and proficiency in Microsoft 365.
• Experience managing digital documents, databases, libraries or structured information.
• Familiarity with SharePoint, Microsoft Lists, Teams or similar platforms is advantageous.
• Practical knowledge of architectural materials and products is advantageous.

What we offer

• A competitive salary commensurate with experience and expertise.
• Dynamic project exposure across building typologies and regions.
• Growth opportunities in a progressive and supportive studio environment.
• A culture of continuous learning, design excellence and sustainability leadership.