Company Secretarial Services Administrator

About the role

Sasol, a worldwide integrated chemicals and energy corporation, is looking for an administrator for its Company Secretarial Services (CSS) team in Sandton, Gauteng. The role delivers professional and specialised administrative support to the CSS function, covering statutory and group meeting administration and corporate governance support.

Key responsibilities

• Prepare, verify and manage distribution lists and attendance records for meetings
• Draft agendas according to the annual work plan, including written resolutions passed since the last meeting
• Work with the Company Secretary or Specialist to finalise meeting packs and upload documents to the Boardvantage portal
• Oversee boardroom meeting administration: confirm and prepare the venue, notify attendees and record apologies
• Draft ghost minutes, compile attendance records, arrange the Chairman's signature and file them officially
• Save board and committee packs, presentations and other corporate documents in the SharePoint archival folders
• Create meeting and resolution extracts for the Companies and Intellectual Property Commission
• Generate statutory reports from OneWorld Blueprint as required
• Produce payment instructions for non-executive director remuneration, obtain approvals and submit them to Group Rewards; help the CSS Enablement function include annual interest declarations and new appointments in meeting packs
• Assist with queries on statutory documentation after consulting the Company Secretary or Specialist
• Enter PRs and invoices and monitor payments

Required profile

• National Senior Certificate (Grade 12) with at least 3 years of relevant experience, OR a 3-4 year university degree/B-Tech with no experience
• Proficiency in relevant SAP Procurement transactions

Required skills

• Document management
• Office administration and planning and organisation
• Action planning, multi-tasking and effective communication