Remote Executive Assistant

About the role

We are looking for a Remote Executive Assistant to support our leadership team in New York. Based in South Africa, you will work the New York business day, handling a wide range of administrative and operational tasks to keep the executive’s schedule and priorities running smoothly.

Key responsibilities

• Manage the executive’s inbox and calendar, prioritize messages, draft replies and protect focus time.
• Conduct research, gather supplier quotes and present concise recommendations.
• Support recruiting by reviewing applications, organizing candidates and scheduling interviews.
• Prepare documents, reports, presentations and meeting materials.
• Coordinate with teams across Brooklyn, Texas, Poland and China, handling time‑zone differences.
• Track open items, follow up until closure and build simple playbooks for recurring processes.
• Take on additional ad‑hoc tasks as they arise.

Required profile

• Previous experience as an executive assistant, personal assistant, operations coordinator or similar support role.
• Excellent written and spoken English with a polished, self‑editing style.
• Highly organized, proactive and able to make small decisions independently.
• Discreet handling of confidential information.
• Reliable internet connection, a quiet workspace and a dependable computer.
• Based in South Africa and able to work New York business hours.

Required skills

What we offer

• Monthly compensation of $2,000.
• Full‑time, fully remote position.
• Opportunity to work with a fast‑growing robotics vending company serving global brands.