Personal Assistant / Secretary

About the role

A client of Parvana is looking for a Personal Assistant / Secretary based in its Cape Town office. The client has a diverse portfolio of residential, industrial and commercial properties and offers excellent bonuses, company benefits and above-average annual increases. The offices are new and located in a trendy area focused on employee comfort and wellbeing.

Key responsibilities

• Proactively manage executive diaries, triage competing priorities and coordinate internal and external meetings across multiple property portfolios.
• Screen incoming communications, draft professional correspondence and act as first point of contact for board members, key stakeholders, high-profile tenants and service providers.
• Compile, format and edit high-level presentations, executive reports and meeting minutes, and ensure timely distribution of board packs.
• Assist in managing statutory and regulatory property documentation so compliance standards are met.
• Coordinate with property managers, legal counsel and operational heads to track action items arising from executive meetings.

Required profile

• Relevant tertiary qualification beneficial (e.g. Business Administration, Legal Secretarial Studies).
• 5+ years of experience as a Senior PA supporting C-suite executives, preferably in property management, real estate or legal environments.
• Very strong written and verbal English with accurate proofreading.
• Ability to keep sensitive corporate information confidential and handle demanding situations calmly.

Required skills

• Advanced MS Office skills (Word, Excel, PowerPoint, Outlook)
• Cloud platforms and document management systems
• Familiarity with property management software is a plus