Office Manager and Assistant

About the role

BDO South Africa is looking for an Office Manager and Assistant in Durban to support its Partners with professional, confidential administrative and secretarial services. The role covers general partner administration, communications, meeting coordination, office facilities and health and safety, and is a permanent position.

Key responsibilities

• Set up and maintain administration systems and procedures for the Partners, manage their schedules, leave and timesheets, and act as a gatekeeper for queries.
• Prepare monthly reports, presentations and corporate submissions, screen calls and emails, and prioritise correspondence for Partners' signatures.
• Coordinate internal meetings, arrange logistics, take minutes, follow up actions and track deliverables from regional and partner subcommittee meetings.
• Organise partner meetings and training, including travel, accommodation and venue arrangements.
• Handle office management tasks such as utility meter readings, generator and aircon maintenance, access tags, and liaise with cleaning, gardening, pest control, plant care and other service providers.
• Act as Health and Safety representative, supervise catering staff, order groceries, negotiate rates with administrative suppliers and maintain an approved supplier list.
• Support annual budgeting for reception and printing, reconcile costs against budget, deal with tenant queries and assist with ad hoc staff requests.

Required profile

• Administration and/or project management certificate.
• At least 3 years in an Office Manager role.
• Mature individual who understands the confidentiality required when working with internal and external stakeholders.

Required skills

• Advanced MS Office, particularly Excel and PowerPoint.
• Database management and record keeping.
• Excellent written and verbal communication, prioritisation under pressure, problem solving and analytical thinking.
• Highly organised, detail oriented, able to multitask and a team player.