Executive Personal Assistant - Logistics Company

About the role

A client of Redline Recruitment is looking for a highly organised, professional and proactive Executive Personal Assistant to provide comprehensive administrative, executive and personal support to senior management in a logistics company in Johannesburg. The successful candidate manages the Executive's diary, coordinates business and personal commitments, oversees general office administration and keeps the office running smoothly. The role suits someone who is dependable, discreet, able to anticipate needs, manage competing priorities and work independently in a fast-paced environment. The position is full-time and salary is negotiable.

Key responsibilities

• Manage the Executive's diary, appointments, meetings and daily schedule
• Coordinate meetings, prepare agendas, documentation and presentations, and take minutes where required
• Handle correspondence, emails, telephone calls and general communication on behalf of the Executive
• Arrange domestic and international travel, accommodation, transfers and itineraries
• Provide personal administrative assistance, including appointments, bookings and confidential arrangements
• Act as a professional point of contact for clients, suppliers, employees and other stakeholders
• Oversee office administration, maintenance, supplies and day-to-day requirements, and liaise with IT support, building management, landlords and service providers
• Coordinate invoices, expense claims, procurement and administrative requirements with Finance
• Supervise the Receptionist, oversee reception duties and delegate tasks
• Coordinate office functions, executive meetings and company events
• Maintain filing systems and handle confidential information appropriately
• Assist with ad hoc duties and special projects as required

Required profile

• Matric / Grade 12
• Previous experience as an Executive Personal Assistant, Personal Assistant or in a similar senior administrative role
• A relevant administrative, secretarial or business qualification is advantageous
• Experience managing diaries, meetings, travel arrangements and general office administration
• Experience supervising or coordinating reception or administrative staff is advantageous

Required skills

• Strong computer literacy, including Microsoft Outlook, Word, Excel and PowerPoint
• Excellent written and verbal communication in English
• Strong organisational, planning and time-management abilities
• Professionalism, discretion and confidentiality

Candidates apply by sending their CV to the recruiter.