Departmental Administrator / Personal Assistant - Group Marketing and Communications

About the role

The Gauteng Growth and Development Agency (GGDA), the implementation arm of the Department of Economic Development, is recruiting a Departmental Administrator / Personal Assistant for its Group Marketing and Communications unit. The role supports the Executive in leading the organisation, including special projects, complex documents, reports and presentations, and information preparation for internal and external meetings. It is a permanent position with a three-month probation, at Paterson Grade GGDA C3, with a total cost of employment of R310 513 per annum.

Key responsibilities

• Provide executive support: manage calendars, appointments and travel, act as liaison between executives and stakeholders, and help oversee day-to-day office operations.
• Coordinate with vendors and suppliers: facilitate sign-offs and briefings, monitor contract values, invoicing milestones and budget compliance, and track vendor performance against SLAs.
• Manage the contract lifecycle: draft, review, track milestones and archive contracts, maintain contract databases and logs, and prepare meeting agendas and follow-up documentation.
• Draft and edit correspondence, reports and presentations on behalf of senior executives, and keep filing systems organised.
• Respond to stakeholder inquiries and maintain relationships with service providers, suppliers, shareholders and provincial and national departments.
• Support internal control policies, PFMA compliance, the Code of Business Conduct and Ethics, and the management of agreements from drafting to closeout, flagging contractual risks early.
• Support departmental planning, event logistics (venue, catering, registration) and coordination of workshops and meetings.

Required profile

• Higher Certificate or NQF Level 5 in Business Administration, Corporate Communications, Corporate Administration or a closely related field.
• At least 2 years of proven experience providing high-level administrative or executive support.
• Demonstrable expertise in contract administration, compliance tracking and document lifecycle management.

Required skills

• Advanced proficiency in Microsoft Office Suite.
• Use of AI tools such as Copilot or Gemini Pro.

Applications are submitted online with a CV and certified copies of qualifications and identity documents. Preference is given to people with disabilities, women and previously disadvantaged individuals. Only shortlisted candidates will be contacted; the closing date is 06 November 2026.