Administrative & HR Assistant (Receptionist)

About the role

This position ensures the smooth administrative functioning of the organization while serving as the first point of contact for visitors and callers. You will combine front‑desk reception duties with essential HR support, contributing to a professional and well‑organized workplace.

Key responsibilities

• Welcome and guide visitors, manage front‑desk operations, and handle incoming calls.
• Draft, format, file, and manage administrative documents, mail, and records.
• Organise meetings, travel arrangements, and monitor office supplies.
• Create and update employee records, monitor contracts, absences, and attendance.
• Assist in recruitment activities such as job postings, CV screening, and interview coordination.
• Prepare payroll variable elements (hours, absences, bonuses) and support onboarding.
• Help with performance evaluations, disciplinary follow‑up, and internal training sessions.
• Ensure compliance with legal and social obligations.

Required profile

• Degree in administration, human resources management, or equivalent.
• 1‑3 years of experience in administration or HR.
• Strong discretion, attention to detail, and ability to work under pressure.
• Good interpersonal and communication skills in French and English.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.