Workshop Operations & Marketing Coordinator

About the role

We are looking for a proactive Workshop Operations & Marketing Coordinator to manage end‑to‑end logistics for external, in‑person workshops across multiple cities. This full‑time remote position supports a coaching and training company in the professional services sector, handling everything from venue sourcing to LinkedIn promotion and light bookkeeping.

Key responsibilities

• Plan and coordinate multi‑city workshops: secure venues, manage AV, catering, vendor contracts, budgets, timelines, and run‑of‑show checklists.
• Oversee the attendee lifecycle: registrations, confirmations, communications, surveys, and feedback tracking.
• Handle workshop materials: order, ship, inventory, and ensure on‑time delivery of workbooks and supplies.
• Provide executive support: calendar and inbox management, meeting preparation, slide creation, and follow‑up on action items.
• Maintain CRM hygiene, generate status reports and SOPs.
• Execute daily LinkedIn promotion using AI‑generated copy, Canva graphics, scheduling, and engagement.
• Perform light bookkeeping in QuickBooks Online: invoice preparation, expense categorisation, basic reconciliations, and liaison with the accountant.
• Conduct post‑event reviews and implement process improvements.

Required profile

• 3+ years of operations and external event/workshop coordination with vendor and venue management.
• 2+ years of event‑related marketing experience.
• Experience with basic invoicing, expense tracking, and client billing.
• Strong written and verbal English communication, high attention to detail, and proactive ownership mindset.

Required skills

• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides)
• monday.com or similar project‑management platform
• QuickBooks or comparable invoicing/expense tool
• Canva for basic design
• LinkedIn for content creation and engagement