Property Management Administrative Assistant

About the role

We are seeking a detail‑oriented and organized Property Management Administrative Assistant to support our property management team with essential administrative tasks. The ideal candidate will be responsible for managing lease agreements, tenant documentation, and ensuring smooth onboarding and off‑boarding processes.

Key responsibilities

• Contract Management: Maintain and organize all property management contracts, ensuring compliance with company policies.
• Lease Document Preparation: Draft, review, and process lease agreements and amendments accurately.
• Tenant Onboarding/Offboarding: Handle documentation and administrative tasks related to new tenant move‑ins and move‑outs.
• Document Organization: Maintain an efficient digital filing system for all property‑related documents.
• Lease Renewals: Track lease expiration dates and assist in the renewal process by preparing necessary documentation.
• Database Management: Keep property management software (Appfolio) updated with tenant and lease details.
• General Administrative Support: Assist with email correspondence, scheduling, and other administrative tasks as needed.

Required profile

• Prior experience in property management administration or a related field.
• Proficiency in Appfolio and Microsoft 365 (Outlook, Word, Excel, SharePoint, and Teams).
• Strong organizational and time‑management skills.
• Excellent written and verbal communication skills.
• Attention to detail and ability to handle confidential information.
• Ability to work independently and meet deadlines in a remote setting.

Required skills

• Appfolio
• Microsoft 365
• Outlook
• Word
• Excel
• SharePoint
• Teams