Property Finance Administrator

About the role

This is a full-time, on-site Property Finance Administrator position in Hermanus, delivering high-level operational support within a property management environment. The role leads end-to-end financial administration for a portfolio of community schemes, including Sectional Title Schemes and Homeowners' Associations (HOAs), covering record keeping, levy collection, budget coordination, vendor payments, statutory compliance and payroll. It operates across administrative and governance functions, ensuring statutory compliance, accurate monthly reporting and smooth operations across all schemes.

Key responsibilities

• Maintain precise financial records up to trial balance using WeConnectU, manage cashbooks, bank reconciliations and investment accounts, keep separate Administrative and Reserve Fund records, and compile monthly financial packs (balance sheets, income vs budget, utility reconciliations)
• Prepare annual draft budgets, assist with trustee approval, process monthly levies, meter allocations and owner statements, and manage arrears and debit order collections
• Verify, code and settle supplier invoices on bi-weekly cycles, maintain creditor records, manage service provider debit orders, and execute approved reserve fund transfers and investments
• Administer quarterly CSOS payments, support POPIA, PAIA, UIF and Workmen's Compensation requirements, coordinate annual SARS income tax submissions through the accountant, and maintain insurance, banking and governance records
• Process monthly payroll and statutory submissions (PAYE/UIF), prepare audit files, process audit journals, complete year-end procedures and lock financial periods on WeConnectU after audit
• Issue clearance certificates and consent letters, reconcile accounts and process refunds during property transfers, assist with onboarding new owners and resolve financial disputes

Required profile

• Practical experience in financial administration, accounting or property/community scheme finance
• Sound understanding of core accounting principles and reconciliations up to trial balance
• Strong organisational skills, able to manage varied workloads and meet strict deadlines independently
• Clear written and verbal communication
• Desirable: prior experience managing Sectional Title or HOA finances, and direct experience with CSOS, SARS submissions and property transfer clearances

Required skills

• WeConnectU and SimplePay
• Financial, payroll and cloud-based software platforms