Personal Assistant - Operations

About the role

NBCRFLI, the National Bargaining Council for the Road Freight and Logistics Industry, is hiring a full-time Personal Assistant for its Operations General Manager in Braamfontein, Gauteng. The role supports the GM with information, diary management, meeting logistics, event coordination, travel and accommodation arrangements, and invoice payments.

Key responsibilities

• Diary management (business and personal), calendar management and floor management
• Travel arrangements, booking flights, venues and accommodation for the GM and department
• Meeting logistics, room bookings, minutes, agendas, action lists and follow-up
• Event planning and organisation, catering and refreshments
• Consolidating and quality-checking quarterly and monthly department reports
• Creating documents and presentations, updating databases and records
• Answering calls, taking messages and directing queries for the GM
• General office administration: emailing, filing, shredding confidential documents, typing and printing
• Maintaining office equipment and logging service requests
• Managing payment, procurement and finance processes for invoices, reconciling them against service provider statements and travel/credit card statements
• Arranging parking for guests, managing stationery and refreshments, and handling protocol
• Record-keeping of minutes, agendas, legal documents, stakeholder contacts and compliance templates
• Ad-hoc projects and secretarial duties, maintaining confidentiality

Required profile

• Matric qualification with a Diploma or NQF Level 6 qualification in Office Management and/or Secretarial or Administration
• 3+ years of relevant experience as a personal assistant, at least 1 year at senior level
• Knowledge of filing, record keeping and labour legislation (LRA, BCEA, EEA) is an advantage

Required skills

• SAP system and MS Office
• Knowledge of labour laws including the POPI Act and Archives Act
• Good verbal and written communication, time management, planning and organisation, and ability to work under pressure