Remote Operations Generalist

About the role

Kairos Project, a non-profit dedicated to accelerating talent in AI safety and policy, is seeking a versatile Operations Generalist to act as the backbone of its internal infrastructure. The role is fully remote and suits an operations professional who builds systems from the ground up and manages complex administrative workflows with a lean team. It is the main point of contact for finance, human resources, compliance and systems integration.

Key responsibilities

• Oversee day-to-day finances, manage payments to vendors and contractors, supervise accountants, assist with bookkeeping, coordinate the annual audit and ensure regulatory compliance
• Facilitate the distribution of funds to organisations and individuals, keeping grant processes clear, timely and well documented
• Audit workflows to find where automation can be applied, and build and refine internal tools to cut manual data entry and repetitive admin work
• Support the wider team with operational logistics, triage communications and solve immediate logistical issues across AI safety programmes

Required profile

• An assertive problem-solver who improves processes without waiting for instructions
• Clear communication and a high level of organisation across multiple streams of work
• Ability to quickly learn new processes, systems or regulatory requirements
• Genuine interest in AI safety and in contributing to an organisation focused on beneficial AI development

Required skills

• Natural aptitude for choosing the right tools and a strong interest in AI and automation software
• Digital literacy suited to remote operations work