Personal Assistant

About the role

The Personal Assistant provides full‑service executive administrative support to the senior management team, ensuring smooth day‑to‑day operations for the Managing Director of SOAF. This role combines high‑level coordination, reporting, and stakeholder communication in a fast‑paced environment.

Key responsibilities

• Manage the Managing Director’s calendar, leave, claim reconciliations and travel arrangements (flights, car rentals, hotels).
• Schedule and coordinate internal and external meetings, prepare agendas, reminders, minutes and related documentation.
• Prepare monthly leadership meeting materials, special reports and PowerPoint presentations.
• Support budget preparation, expense monitoring (ESS and credit‑card claims) and financial reporting.
• Maintain filing systems, databases and office services, liaising with premises management, suppliers and contractors.
• Organise in‑house and off‑site events such as dinners and team‑building activities.
• Provide general assistance to visitors, expatriates and handle ad‑hoc requests from sites and clusters.

Required profile

• Relevant qualification from a reputable institution.
• More than 10 years of experience in a professional office environment.
• Excellent written and verbal communication in English and the local language.
• Strong planning, organization and ability to work under time pressure.
• Experience with budget analysis and management.
• High attention to detail and accuracy.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• Market‑related salary
• Professional working environment with global exposure
• Pension benefit
• Medical aid
• Employee assistance program