Office Administrator

About the role

Unique Personnel is seeking a proactive Office Administrator to provide comprehensive administrative support to its team in Ekurhuleni. You will be the first point of contact for callers and visitors, ensuring smooth daily operations and accurate record‑keeping.

Key responsibilities

• Answer and manage incoming calls, emails and general enquiries professionally.
• Capture, update and maintain accurate records and databases.
• Prepare, organise and file documents, reports and correspondence.
• Assist with scheduling meetings, appointments and coordinating diaries.
• Prepare quotations, invoices, purchase orders and other administrative documentation as required.
• Support data capturing, filing, scanning and document management.
• Liaise with clients, suppliers and internal departments.
• Monitor office supplies, assist with ordering and stock control.
• Support management and staff with various administrative tasks and projects.

Required profile

• Grade 12 / Matric certificate (administrative qualification advantageous).
• 2–3 years’ experience in an administrative or office support role.
• Strong verbal and written communication skills.
• High attention to detail, ability to multitask and work under pressure.
• Professional telephone and email etiquette.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Experience with ERP or accounting/invoicing systems