Legal Secretary / Executive Assistant

About the role

This position provides high‑level executive and administrative support to senior leadership while overseeing day‑to‑day office operations. The role combines legal secretarial duties with broader operational and financial administration.

Key responsibilities

• Provide executive support to the CEO and Operations Manager, managing calendars, travel, meetings and correspondence.
• Oversee office management tasks including supplies, catering, cleaning, maintenance, visitor preparation and access control.
• Coordinate supplier and vendor relationships, assist with client onboarding, document management and internal communications.
• Handle finance administration such as petty cash, expense tracking, bookkeeping assistance, accounts payable/receivable and invoicing documentation.
• Maintain accurate electronic and physical records, monitor shared folders and ensure compliance with reporting requirements.

Required profile

• Matric with a Bachelor's Pass (essential) and a valid South African Code B driver’s licence.
• Own reliable transport and at least 10 years of administrative experience.
• Highly organised, detail‑oriented, professional, discreet and able to work under pressure.
• Strong interpersonal, communication and problem‑solving abilities.

Required skills

• Advanced Microsoft Office proficiency.
• Strong digital literacy and ability to learn new software platforms quickly.