Import & Documentation Executive – Supply Chain & Commercial

About the role

The Import & Documentation Executive will oversee all import, customs and commercial documentation processes, ensuring timely clearance and regulatory compliance for a consumer‑goods distribution business. You will act as the central liaison between freight forwarders, customs agents, procurement, warehouse and finance teams to keep the supply chain flowing smoothly.

Key responsibilities

• Prepare, review and submit all import documentation (Bill of Lading, Commercial Invoice, Packing List, Certificate of Origin, import permits, customs declarations) and coordinate with freight forwarders and customs agents.
• Track shipments from origin to warehouse, provide status updates and ensure duties and charges are competitive.
• Maintain shipment and logistics records in the Midea ERP system, supporting procurement, warehouse and finance for shipment readiness.
• Verify sales and distribution documents (invoices, delivery notes, pro‑forma invoices, LC documentation) and ensure correct HS codes, pricing and product descriptions.
• Ensure compliance with South African customs procedures, retain documentation for audits and stay updated on regulatory changes.
• Maintain documentation trackers and shipment dashboards, identify gaps, and support KPI reporting on clearance lead times.

Required profile

• Bachelor’s degree in Supply Chain, Logistics, Business or a related field.
• 2–5 years of experience handling import, logistics and documentation in a consumer‑goods environment.
• Strong knowledge of South African import/export regulations and customs procedures.

Required skills

• Proficiency in ERP systems.
• Advanced Microsoft Excel skills.