HR & Business Administration Coordinator – M&A Integration Support

About the role

This position supports the seamless integration of acquired businesses into a larger organisation. You will combine business administration, coordination and HR administrative tasks to ensure employee transitions are smooth, data is accurate and integration activities are well‑managed in a fast‑paced, change‑driven environment.

Key responsibilities

• Provide administrative support across merger and integration projects, including meeting coordination, workshop facilitation and stakeholder engagement.
• Prepare reports, presentations, status updates and tracking documents for management.
• Maintain integration action trackers, monitor milestones and ensure deliverables are met.
• Update organisational structures, contract databases and internal systems.
• Manage document filing, version control and liaison with HR, Finance, IT and Operations.
• Assist with office logistics and operational setup during integration periods.
• Support onboarding, employment documentation, contracts, policies, benefits and employee inductions for acquired staff.
• Maintain confidential employee information and assist with compliance activities.
• Validate HR data, update workforce records and support basic data‑gathering tasks.

Required profile

• Diploma or degree in Business Administration, HR or a related field (Business Administration preferred).
• 2–5 years of experience in business administration, HR administration, coordination or similar support roles.
• Experience with organisational change, mergers, acquisitions or restructuring is advantageous.
• Strong organisational, coordination and communication skills with high attention to detail.

Required skills

• Proficiency in Microsoft Office.