HR Administrator

About the role

O'Brien Recruitment is advertising a full-time HR Administrator position in Durbanville, Western Cape. The role provides comprehensive administrative support across the HR function, covering employee records, recruitment, onboarding, time and attendance, payroll support, training, reporting, compliance and occupational health.

Key responsibilities

• Maintain accurate employee records and personnel files, keeping them confidential, compliant and audit-ready, and prepare disciplinary hearing packs
• Publish vacancies, schedule interviews, run pre-employment checks and maintain recruitment trackers
• Prepare employment contracts, onboarding documents and induction schedules, and maintain attendance registers
• Capture time and attendance amendments, generate T&A reports, assist with payroll documentation and support payroll verification
• Schedule training, coordinate mandatory compliance training, maintain training records and certificates, and support WSP and ATR administration
• Assist with monthly HR reports, employment equity, HR audits and compliance reviews, and maintain document retention standards
• Handle routine employee enquiries, prepare service letters, complete benefit forms, track medical fitness certificates and arrange medical assessments

Required profile

• HR Diploma or Certificate in HR Management
• 1-3 years of experience in an HR administrative role
• Flexibility to support employees and operations outside normal hours, including occasional evening work after 17:00

Required skills

• Microsoft Office
• Record-keeping, document control and report writing
• HR administration, recruitment administration, onboarding, time and attendance, payroll support, training administration, employment equity, compliance and occupational health