Head Office Personal Assistant - Hospital Group

About the role

The Personal Assistant provides high-level administrative and organisational support to Function Leads at the hospital group's head office in Roodepoort. The role coordinates schedules, correspondence, travel and confidential information so that leaders can focus on strategic and operational priorities.

Key responsibilities

• Support Function Leads on cross-functional initiatives, timelines and deliverables
• Liaise with internal and external stakeholders and coordinate communications on their behalf
• Manage leaders' calendars, appointments and meetings, resolving scheduling conflicts proactively
• Screen and manage calls, emails and correspondence
• Arrange domestic and international travel, including flights, accommodation, visas and itineraries
• Coordinate conferences, workshops, meetings and team events
• Draft, proofread, format and distribute reports, presentations and business correspondence
• Prepare meeting agendas, minutes, supporting documents and action trackers
• Process procurement requests and enter administrative data accurately
• Provide front-office and reception support when required
• Handle sensitive information discreetly and complete additional projects assigned by the Executive Assistant and Office Manager

Required profile

• Grade 12 or equivalent NQF Level 4 qualification; a postgraduate qualification is advantageous
• Proven experience as a Personal Assistant or Executive Assistant, preferably supporting multiple stakeholders, ideally 5 to 10 years in a secretarial role
• Experience in a fast-paced corporate or group-function environment
• Strong organisational and time-management skills, excellent written and verbal communication, professionalism, discretion and a proactive, service-oriented approach

Required skills

• Advanced proficiency in Microsoft Office Suite
• Scheduling, travel and meeting coordination

To apply, send your CV and supporting documents by email to the recruiter named in the original posting.