Executive Support Manager

About the role

A financial services firm in Sandton is looking for an Executive Support Manager to deliver high-level executive support to its Partners and oversee office operations. The role covers administrative, HR, facilities and stakeholder engagement functions, board and committee governance, and supports key business processes.

Key responsibilities

• Support Partners as personal assistants: diary management, travel logistics, screen calls and daily admin.
• Prepare meeting venues, boardrooms, refreshments, reports, briefing papers and board packs.
• Lead office and facilities management, including premises cleanliness, ICT systems, suppliers and lease agreements or office fit-outs.
• Direct the document controller so brand standards are kept across presentations, templates and reports.
• Coordinate board and committee processes: calendars, minutes, document consolidation and board packs.
• Manage HR logistics and onboarding, equipment allocation, statutory files and brand/system training.
• Coordinate staff engagement, company events, desk drops and Corporate Social Investment projects.
• Oversee marketing: website, LinkedIn profiles, contact database, external agencies and seasonal communications.
• Manage BEE certification documents, supplier compliance and records.
• Maintain OHSA protocols, quarterly committee attendance, evacuation readiness and regulatory compliance.

Required profile

• Business Administration or similar tertiary qualification.
• Approximately 8 to 10 years in a similar administrative or office management role.
• Proven experience supporting C-Suite executives (CEO and Board level).
• Commercial and financial acumen; availability to travel and to work weekends when required.
• Desirable: project and programme management, experience with external media agencies and corporate brand guidelines.

Required skills

• MS Office (superuser)

What we offer

• Working hours Monday to Friday, 8 to 4:30.
• Medical aid and provident fund.