Executive Secretary to Mine Manager (C2 Level)

About the role

This position provides high‑level administrative support to the Mine Manager, ensuring smooth day‑to‑day operations and effective communication across the site. The role combines diary management, travel coordination, documentation, and office oversight in a dynamic mining environment.

Key responsibilities

• Coordinate and update the Mine Manager’s appointments and commitments.
• Screen correspondence and calls, directing them appropriately.
• Arrange travel, accommodation and corporate event bookings.
• Prepare meeting documentation, take minutes and produce presentations.
• Compile month‑end reports and daily production reports.
• Manage boardroom bookings, stationery, consumables and overall office housekeeping.
• Organise operational visits, functions and events as required.
• Supervise cleaning and laundry staff.
• Liaise with departmental managers and oversee filing systems.
• Draft internal and external letters on behalf of the Mine Manager.
• Order, track and manage all office supplies.
• Record, compile and manage minutes using Isometrix.
• Monitor HOD to‑do lists to ensure timely execution of priorities.

Required profile

• Proven experience providing executive secretarial support, preferably in a mining or industrial setting.
• Strong organisational skills with the ability to manage multiple calendars and travel arrangements.
• Experience supervising support staff such as cleaners or laundry personnel.
• Ability to prepare accurate reports, minutes and presentations.
• Excellent written communication for drafting letters and correspondence.

Required skills

• Isometrix