Divisional Secretary and Financial Administrator

About the role

The division of a well‑established multidisciplinary engineering consultancy seeks a Divisional Secretary and Financial Administrator to keep the team organised, maintain accurate financial and project data, and support day‑to‑day operations in Sandton.

Key responsibilities

• Office & Divisional Administration – Provide general secretarial support, manage typing, filing and document control, coordinate meetings and minutes, arrange travel, handle stationery orders, maintain staff leave records, offer reception backup, assist with staff orientations, mentorship, performance reviews, training agreements, professional registration, medicals and PPE.
• Financial & Project Administration – Prepare project initiation documentation, assist with contract administration, maintain creditor information, process weekly timesheets, handle monthly expense, overtime and travel claims, manage orders, invoices and credit notes, support budget monitoring, debt collection, month‑end information packs and income forecasts.
• Tender & Marketing Support – Compile, coordinate and submit tenders and proposals.

Required profile

• Matric qualification.
• Minimum three years of experience in a combined administrative, financial and secretarial role.
• Proven competence in invoicing and general financial administration.
• Strong numerical ability, attention to detail and experience preparing reports.
• Excellent organisational skills and ability to manage multiple priorities independently.
• Confident communication and effective interaction with internal and external stakeholders.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Proman (advantageous)