Company Secretary Administrator

About the role

The Company Secretary Administrator will provide professional secretarial services to both local and international clients of an established accounting and auditing firm. The role supports the Head of Department in ensuring statutory compliance and efficient administration of corporate records.

Key responsibilities

• Maintain statutory records, minute books and an electronic database for companies, close corporations and trusts.
• Draft, register and file documentation related to company structure changes, annual returns, CIPC compliance checklists, beneficial ownership disclosures, director/shareholder updates, MOI amendments and new registrations.
• Liaise with CIPC, TRP and the Master of the High Court on registration matters and communicate progress to clients.
• Prepare invoices, open client codes for new assignments and perform other in‑house administrative functions as required.

Required profile

• Relevant 3‑year Company Secretary Diploma or comparable qualification.
• Minimum three years of experience in a company secretarial environment, preferably within an audit or accounting firm.
• Strong commercial acumen, high attention to detail and the ability to work independently in a demanding office.
• Excellent written and verbal communication skills in English and Afrikaans.
• Proactive, deadline‑driven and capable of prioritising tasks while contributing positively to team effectiveness.

Required skills

• Statutory record maintenance
• Electronic database management
• Company secretarial documentation drafting
• CIPC compliance filing
• Beneficial ownership filing