Admin Clerk

About the role

The Admin Clerk will support the Transport Manager in Cape Town, handling a range of administrative and financial tasks that keep the transport function running smoothly. This role involves reporting, invoice processing, purchase order management and stakeholder coordination across Heineken’s 40 depots.

Key responsibilities

• Prepare and submit monthly reports including claims, POD, payment and site damage summaries.
• Process transport invoices and create purchase orders using COUPA and SAP.
• Monitor and close open purchase orders through weekly ageing analysis.
• Engage with depots and transport partners on stock write‑offs, claim queries and outstanding payments.
• Reconcile balance‑sheet accounts for claims and perform audit of BBBEE documentation for vendors.
• Investigate and clear open shipments and maintain contractual documentation.
• Provide ad‑hoc administrative support and ensure effective stakeholder communication.

Required profile

• Grade 12 or equivalent; a diploma or degree in administration, finance or related field is an advantage.
• At least 3 years of experience in an administrative or financial environment.
• Strong business acumen, analytical ability and problem‑solving skills.
• High energy, self‑starter attitude and ability to work under pressure.
• Excellent interpersonal and communication skills.

Required skills

• SAP
• COUPA
• Microsoft Office suite