Team Assistant (Cape Town)

About the role

OUTsurance is looking for a proactive and organised Team Assistant to join its OUT Broker Department in Cape Town. The role supports the Western Cape office by providing administrative support to Regional and General Managers and the wider department, covering correspondence, meetings, travel and general administration.

Key responsibilities

• Handle daily administrative tasks for staff in the Western Cape office
• Screen and direct calls, manage correspondence and monitor email inboxes
• Manage the front office and reception, acting as first point of contact for visitors
• Organise diaries, meetings and appointments, and control calendar access
• Book travel, accommodation and transport for staff and stakeholders
• Liaise with internal and external stakeholders
• Process invoices and expense claims
• Assist in organising events and provide on-site support
• Type, compile and prepare reports, presentations and correspondence; take meeting minutes
• Order and manage stationery supplies

Required profile

• Matriculation certificate
• At least two years' experience as a professional or team assistant, with a focus on event arrangement
• Previous customer care or client complaint handling experience is beneficial
• Valid driver's licence and own vehicle
• Strong written communication and business writing skills
• Alignment with the company's values of Awesome Service, Passionate, Honest, Human, Dynamic and Recognition

Required skills

• Proficiency in the MS Office Suite
• Advanced organisational and prioritisation skills
• Attention to detail and proofreading
• Discretion and confidentiality

Team Assistants in Cape Town typically earn between R15,000 and R25,000 per month depending on experience and responsibilities. Career progression can lead to more senior administrative or executive assistant roles.