Broker Team Assistant (Cape Town)

About the role

OUTsurance, a long-standing insurer in South Africa, is looking for a Team Assistant for its Broker Department in Cape Town. The role keeps the department running smoothly, supports the regional and general managers and handles the day-to-day administrative work of the Western Cape office.

Key responsibilities

• Support Regional and General Managers and the wider department in organising projects and initiatives
• Screen calls, direct correspondence and handle front office and reception duties
• Answer ad hoc requests and queries from stakeholders
• Manage diaries, organise meetings and schedule appointments
• Arrange travel, transport and accommodation for staff
• Liaise with internal and external stakeholders
• Monitor and respond to emails in a timely way
• Process invoices and expense claims
• Help organise and run events, and attend them
• Prepare reports, presentations and correspondence, and take meeting minutes
• Order and keep office stationery supplies

Required profile

• Matric qualification
• Proven MS Office skills
• Two years of experience as a professional or team assistant, especially in event arrangement, is highly desirable
• Valid driver's licence and own vehicle

Required skills

• MS Office Suite
• Strong organisational, written and verbal communication skills
• Attention to detail and confidentiality