Senior Secretary to Maintenance Manager

About the role

Liv Supplies is hiring a Senior Secretary to the Maintenance Manager. The role provides secretarial and administrative support to the manager and the section, while also acting as a one-stop customer and client service point and covering general office administration.

Key responsibilities

• Manage and maintain the manager's diary, appointments and meeting schedules, and coordinate meetings including agendas and minutes.
• Keep a record of the manager's appointments and coordinate travel, accommodation and logistics when needed.
• Maintain confidential records and protect sensitive information.
• Prepare, type, proofread and distribute correspondence, reports and presentations.
• Assist with contract administration, document tracking and record keeping.
• Follow up on action items from meetings and liaise with internal and external stakeholders on behalf of the department.
• Screen and direct calls, emails and visitors, and provide general administrative support to the department.
• Maintain an efficient electronic and manual filing and document management system, compile monthly, weekly and ad hoc reports, and manage office supplies.

Required profile

• National Certificate Vocational 4 (NCV4) / National Senior Certificate 3 (NSC3) / Grade 12 at NQF4 with 120 points.
• At least two years of related experience in secretarial administration.
• Knowledge of ESKOM's policies and procedures.

Required skills

• Computer literacy and administration skills.
• Communication, negotiation and liaison skills.
• Politeness, promptness, self-starting attitude and telephone etiquette.