Office Coordinator - Office of the Chief Director

About the role

The Office of the Chief Director in Pretoria is looking for an Office Coordinator on a 12-month fixed-term contract. The post provides administrative and coordination support to the Office, including diary management, correspondence handling, meeting arrangements and budget monitoring.

Key responsibilities

• Provide day-to-day administrative support, maintain the Chief Director's diary and schedule appointments and meetings
• Receive, record, distribute and file correspondence and documents
• Arrange meetings, seminars and workshops; prepare invitations, agendas and minutes; follow up on action items
• Coordinate logistics for meetings and events, and arrange travel and accommodation for the Chief Director and authorised officials
• Process routine administrative and procurement requests, and maintain records of office equipment, assets and stationery
• Monitor office expenditure, collect budget documents, assist with MTEF funding submissions and check BAS reports
• Maintain a project database, follow up on project tasks and advise the Chief Director on intervention challenges

Required profile

• Any relevant NQF level 5 qualification
• At least 1 year of working experience in administration
• Knowledge of the PFMA, the Public Service Act and regulations, and departmental policies
• Ability to work under pressure, in teams and with people at different levels

Required skills

• Computer skills: MS Word, Excel, PowerPoint, internet and email
• Report writing, listening, organisation and communication skills