Senior Secretary to Human Resource Manager

About the role

Liv Supplies is looking for a Senior Secretary to support its Human Resource Manager. The role provides secretarial and administrative support to the manager and the HR section, and also processes data from the information system and prepares reports for management.

Key responsibilities

• Manage and schedule the HR Manager's diary, calendar, appointments and meetings.
• Maintain a daily action list to track progress, outstanding actions and follow-ups.
• Act as a communication link between the HR Manager's office and employees, and assist in coordinating activities.
• Monitor compliance requirements and send reminders.
• Record and distribute meeting minutes and track actions arising from meetings.
• Coordinate visitor arrangements, including meeting logistics, refreshments and catering.
• Assist the Communications and Stakeholder Management team during events and stakeholder engagements.
• Ensure compliance within the HR department in line with policies and procedures.
• Assist with administration, quality compliance and follow-up on audit findings.
• Create and maintain live trackers and spreadsheets to monitor employee compliance and outstanding actions.
• Compile management presentations and prepare reports for management review.
• Draft formal correspondence such as memos, letters, meeting invitations and departmental communications.

Required profile

• National Certificate Vocational 4 (NCV4), National Senior Certificate 3 (NSC3) or Grade 12 at NQF4 with 120 points of credits.
• At least two years of related experience in secretarial administration.

Required skills

• Computer literacy and administration skills.
• Communication, negotiation and liaison skills.
• Knowledge of ESKOM's policies and procedures.