Purchasing Assistant – Irrigation

About the role

OVK is hiring a permanent Purchasing Assistant for its irrigation department in Ladybrand, Free State. The core purpose of the post is to ensure the administrative accuracy and follow-up of irrigation purchases and product data, keeping procurement administration accurate, follow-up timely and AS400 price and order data reliable for the irrigation team.

Key responsibilities

• Provide daily administrative support to the Purchasing Manager and Product Series Manager.
• Create, check, document and follow up purchase orders and outstanding orders.
• Maintain and verify supplier price lists, costs and sales prices on AS400 within approved authorisations.
• Register and follow up supplier, inventory, delivery and warranty claims through to completion.
• Track credit notes, returns, delivery receipts and differences between orders, receipts and invoices.
• Prepare inventory, price, claim and outstanding order reports and share them on time.
• Maintain product and supplier records, documentation and electronic files.
• Resolve queries quickly with branches, the distribution centre, suppliers and finance, and escalate delays, price variances and unresolved claims.

Required profile

• Matric.
• An administrative, purchasing or stock qualification is beneficial.
• 2-3 years of administrative experience in purchasing, inventory or agricultural trade is preferred.
• Knowledge of AS400 and irrigation products is an advantage.

Required skills

• Strong organisational, communication and problem-solving abilities.
• Accuracy, accountability and the ability to perform under operational pressure.
• Service-oriented approach and good cooperation with colleagues.
• Strong computer skills.