Purchasing Assistant – Agricultural Inputs

About the role

OVK is looking for a Purchasing Assistant for its agricultural inputs division in Ladybrand, Free State. The post ensures the administrative accuracy and follow-up of purchases and product data for agricultural chemicals, fertiliser and seed, keeping procurement administration accurate, follow-up timely and AS400 price and order data reliable.

Key responsibilities

• Provide daily administrative support to the Purchasing Manager and Product Line Manager for agricultural inputs
• Create, check, document and follow up purchase orders and outstanding orders for agricultural chemicals, fertiliser and seed
• Maintain and verify supplier price lists, costs and selling prices on AS400 according to approved authorisations
• Register and follow up supplier, inventory, delivery and quality claims through to resolution
• Track credit notes, returns, delivery notes and discrepancies between orders, receipts and invoices
• Prepare and distribute inventory, price, claims and outstanding-order reports on time
• Maintain product and supplier records, documentation and electronic files, including product and registration information
• Liaise with branches, the distribution centre, suppliers and finance to resolve queries, and escalate delays, price discrepancies and unresolved claims promptly

Required profile

• Matric
• An administrative, purchasing or inventory qualification is beneficial
• 2-3 years of administrative experience in purchasing, inventory or agricultural input trade preferred
• Knowledge of AS400 and agricultural chemicals, fertiliser and seed is an advantage

Required skills

• Strong organisational, communication and problem-solving abilities
• Accuracy, accountability and the ability to perform under operational pressure
• Service-oriented mindset and good cooperation with internal stakeholders
• Strong computer skills