Private Finance Manager

About the role

The Private Finance Manager will oversee budgeting, payments, reporting and financial processes for privately used assets within a fast‑paced, international environment. Working closely with family‑office teams, contractors and senior leadership, you will ensure accurate, transparent and efficient financial operations.

Key responsibilities

• Manage budgeting for personal expenses and privately used assets, monitoring income, expenses and performance.
• Execute and oversee payments via bank accounts, credit cards and digital wallets, ensuring compliance and proper documentation.
• Maintain monthly accounting records of personal expenses in ERP and finance systems.
• Prepare budget‑vs‑actual reports, analyse deviations and provide insights to senior stakeholders.
• Coordinate with contractors on agreements, service payments and reconciliation of balances.
• Review advance expense reports, validate allocations and ensure correct classification.
• Control privately used payment methods, including limits, card controls and transaction tracking.
• Monitor financial documentation validity and support treasury operations during peak periods or absences.
• Improve financial processes, reporting structures, ERP workflows and expense management procedures.

Required profile

• Strong experience in private finance management, financial operations or similar roles with complex payment and reporting processes.
• Solid accounting knowledge covering expense classification, allocation, AP/AR and month‑end discipline.
• Understanding of end‑to‑end banking operations, multi‑currency payments and reconciliation.

Required skills

• Advanced Excel and Google Sheets (pivot tables, complex formulas, data validation, reporting structures).
• Experience with ERP or finance systems.
• Banking operations expertise (multi‑currency payments, transaction tracking, payment controls, fees).