Personal Assistant – Bloemfontein

About the role

The Personal Assistant (PA) provides high‑level administrative support to ensure smooth departmental operations. The role involves managing schedules, coordinating communications and handling confidential tasks with discretion and efficiency.

Key responsibilities

• Answer calls, liaise with clients and prepare correspondence on behalf of the manager/director.
• Manage diaries, plan and organise meetings, events and complex travel itineraries.
• Maintain filing systems, source and order office equipment, and supervise IT‑related issues.
• Handle petty cash, process journals, record transactions in Sage and keep accurate digital logs.
• Support compliance by sourcing, verifying and filing vouchers, invoices and receipts.
• Assist with account reconciliations, loan accounts, inter‑company balances and month‑end ledger tasks.
• Review and implement health and safety policies and report to management.
• Work under pressure, stay calm in crises and maintain confidentiality at all times.

Required profile

• Strong organisational and planning abilities.
• Excellent communication skills.
• Proactive, self‑motivated and able to work independently.
• Discreet and trustworthy with confidential information.
• Grade 12 or equivalent education.
• Prior administration or secretarial experience preferred.

Required skills

• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Sage accounting software