Hybrid Executive Assistant (Part-Time)

About the role

A prominent organisation in the renewable energy space is seeking a highly skilled part-time Executive Assistant to provide high-level administrative, diary and coordination support to its Chief Operating Officer. The role is hybrid and requires a Gauteng-based professional, starting with on-site training; it begins at 6 hours per week and can grow to 30 hours per week. The assistant acts as a central point of coordination, managing complex logistics and scheduling so leadership can focus on strategy.

Key responsibilities

• Manage the COO's diary and calendar, prioritising and rescheduling appointments and balancing meetings with focus time and preparation periods
• Identify and resolve scheduling conflicts at least two weeks in advance
• Organise virtual and in-person meetings, including room bookings, catering and equipment logistics
• Liaise with internal and external stakeholders on meeting objectives, attendees and requirements
• Handle end-to-end travel arrangements (flights, accommodation, transport) for the COO and the executive team
• Coordinate short-term accommodation and travel profiles for new joiners and visiting guests
• Provide ad-hoc executive support with strict confidentiality and work closely with the Business Support Manager

Required profile

• National Senior Certificate is essential
• 5-8 years of experience as an Executive Assistant, Virtual Assistant or in a senior administrative capacity
• Proven track record supporting C-Suite or senior leadership teams
• Demonstrated expertise in managing complex executive calendars and organising multi-leg travel itineraries
• Ideally based in Gauteng or near Pretoria
• Preferred: a tertiary qualification in Business Administration or Office Management and prior experience in a fast-paced corporate environment

Required skills

• Microsoft Outlook (advanced)
• Microsoft Teams
• Microsoft Office Suite (Word, Excel, PowerPoint)

What we offer

• Virtual/remote work structure with a hybrid component
• Opportunity for the scope of work and hours to increase over time
• Direct work with top-tier executive leadership