Executive Secretary

About the role

We are seeking a highly professional, proactive, and detail‑oriented Executive Secretary to the CEO to provide comprehensive administrative and executive support. In this pivotal role you will manage the CEO’s schedule, coordinate meetings and travel, handle confidential correspondence, prepare reports and presentations, and act as a key liaison between the CEO and internal and external stakeholders.

Key responsibilities

• Manage the CEO’s complex international diary, coordinate meetings across time zones, and prepare agendas, briefing packs and presentations.
• Serve as the administrative liaison between the CEO, Executive Committee, regional leaders and functional teams, tracking actions, deadlines and escalating high‑risk matters.
• Coordinate engagements with customers, suppliers, investors, industry organisations and government representatives, handling logistics for visits, conferences and events.
• Support Board and committee scheduling, logistics, documentation and briefing arrangements in collaboration with the Company Secretary.
• Plan and oversee domestic and international travel, including visas, itineraries and contingency arrangements.
• Draft executive correspondence, maintain secure records and ensure compliance with confidentiality and data‑protection requirements.

Required profile

• Advanced Diploma or bachelor’s degree in Business Administration, Corporate Governance, Law, Commerce or a related field.
• Minimum 8 years of executive‑level support experience, preferably to a CEO or senior board member, with proven ability to handle confidential, fast‑paced environments.
• Demonstrated experience managing complex diaries, international travel, senior‑level meetings and stakeholder engagement across multiple countries and cultures.

Required skills

• Proficiency with Microsoft 365 applications – Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
• Experience using document‑management, CRM, Board portal and travel‑management/workflow systems.

What we offer

• Opportunity to work in the fast‑growing space industry on cutting‑edge optical payload technology.
• Competitive salary and a friendly, collaborative working environment.